07 · Attendants and queues

Auto attendant design

The published company number is usually this object. A sloppy menu is a public defect.

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Learn it in 5 minutes

Set business hours, holidays, a greeting you have rights to play, menu keys, directory search scope, and an operator. Directory search will find people you did not mean to publish if you leave it wide open.

Each menu key needs a target: a person, a queue, another attendant, voicemail, or an external number. External targets need funding. A key that points nowhere is a silent failure with your logo on it.

Design the attendant’s hours, holidays, greeting, menu targets, and operator before you publish the number.

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Visual

Survivable branch timelineBranch clientsSBA and SBCMicrosoft 365WAN down. Local PSTN only.Meetings and presence are not the survivable set.
What remains when the path to Microsoft 365 drops. Lesson: Auto attendant design.
Menu completenessHours · SetHoliday · Next year loadedGreeting · OwnedOperator · Named
Checks before you publish. Counts in this drawing are teaching order, not customers.

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Worked example

Hours, holidays, greeting, scoped directory, and an operator. Every key has a target.

  1. Hours Open and closed
  2. Greeting A file you may play
  3. Menu Keyed targets
  4. Operator Zero and failures

If it fails: The office is closed on a holiday and the attendant still hunts a queue.

Checklist HTML

Quiz

A colleague reports: The timeout is 3 seconds and callers always overflow. Where do you start?

Which description of Conference mode is accurate?

A colleague reports: Callers hear silence while the queue hunts, and someone disables the queue. Where do you start?

Flashcards

Ecosystem

Glossary

  • Auto attendant A voice app that answers, plays a greeting, and routes by schedule, menu, directory, or operator. Config: Create the attendant, attach a licensed resource account, then assign a number only if the PSTN must reach it. Fault: The menu option points at a queue that has no agents and no overflow.
  • Call queue A voice app that holds callers and offers them to agents by attendant, serial, round robin, or longest idle routing. Config: Set timeout and overflow before you publish the number. Fault: The timeout is 3 seconds and callers always overflow.
  • Conference mode A queue behavior where the caller stays in the conference while agents are tried, so the transfer is faster and the greeting is not replayed the same way. Config: Test both modes with a real agent client before you argue about delay. Fault: Callers hear silence while the queue hunts, and someone disables the queue.
  • Overflow Where the call goes when the queue is full or the timeout expires. It can be a person, another voice app, voicemail, or an external number. Config: Name the overflow in the design, then test it by making every agent busy. Fault: Overflow to a mobile fails and the queue itself is blamed.

Sister technologies

Around the call: compliance recording, workforce management, emergency location, analytics, CRM screen pop, and an agent with a human escape. Each one has its own failure.

Config and troubleshooting

The office is closed on a holiday and the attendant still hunts a queue.

Cross-platform bridges

CUCM

Cisco CUBE is one of the SBC families named in this lab’s certification lesson. A certified release can be the Direct Routing SBC between Unified CM and Teams.

The tenant still needs a verified domain on the SBC FQDN, and the user still needs Teams Phone. The studio translator does not open a live AXL session. Confirm the current certified release before you build.

Webex

Teams Phone and Webex Calling are separate clouds. This lab does not describe a feature that registers a Webex Calling user into a Teams tenant.

A number move is usually a carrier port, a certified SBC, or a meetings interop product. Confirm before relying.

UCCE

Unified CCE stays the ACD until you migrate it. Microsoft’s contact-center articles name Connect, Extend, and Unify. They do not name a UCCE connector in the notes this lab cites.

Voice into Teams is still Direct Routing or Operator Connect. The routing script stays on the contact-center product you bought. Confirm the vendor’s current model. Source: https://learn.microsoft.com/en-us/microsoftteams/teams-contact-center.

Future hooks

Copilot Studio, Azure Communication Services, and Graph are later tracks in this lab. Treat any uncited limit as confirm before relying.

BridgesEcosystem

Sources and go deeper

Opened 2026-10. A row marked confirm did not open. Wikipedia is background. The Teams blog row is the community index.

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